Including access control information in the index

The index update service can retrieve the access control list from Content Manager during indexing. This option consumes additional resources, but is turned on by default because it speeds up searching.

IBM® Connections does not support the use of IBM Cognos® access control lists in searches. This affects search results. For example, a user who has access to a workspace can get that workspace returned in the search results. However, if there is a related private activity, they will not be able to view the activity in either the IBM Cognos environment or in IBM Connections.

Procedure

In IBM Cognos Administration, on the Index Search tab, click Index, then click General.

Under Security, review the following settings:

Table 1. Including access control information in index, settings
Setting	Description
Index Access Control List	Specifies whether the access control list for each object is retrieved from Content Manager during indexing. When selected, the internal security check is used. When deselected, the Content Manager security check is used. For more information, see the Installation and Configuration Guide. You must also select Index Access Control List in Search, General and in Storage, General. If all three settings do not match, the Content Manager security check is used. All three Index Access Control List settings are selected by default.
Update Policies	Specifies whether the index access control list is updated when an incremental index is run. The setting is selected by default.

Click Save.

Results

Your changes take effect during the next index update.